Lettings - Lettings Negotiator/Administrator - Witney

Location Witney Job Type Permanent
Salary Basic Salary £18,000 - £19,000 Sector Lettings, Admin Sector, Sales & Lettings Sector, Admin, Estate Agency, Sales & Lettings

A great opportunity to join a market leading agent in Oxfordshire.  

Due to ongoing growth, our client is seeking Lettings Coordinator to join their team in Witney.  

You will be responsible for; 

·Assist with  letting  and  renewal  of  all  new  and  existing  properties  in accordance with LetMC procedures and our clients required standards

·Organise marketing of properties (including brochures) in co-ordination with the Lettings Negotiator and Lettings Branch Manager

·To ensure all lettings systems and procedures are complied with on LetMC and to the required standards

·Assist with regular collation of branch performance figures for the Lettings Branch Manager

·Ensure signed terms of business, instructions and property questionnaires are fully completed, signed and returned by every landlord (new and existing)

·Incoming and outgoing post to be dealt with each morning accurately

·Report office maintenance issues to the Property Manager

·Prepare paperwork for renewals

·Conduct viewings (when required) to the required standards

·Assist Lettings Branch Manager in running an effective database to identify potential landlords  

You will be responsible for;  

•Process all paperwork within 24 hours from point of offer being agreed, to include:

- Obtaining and Verifying ID

- Taking and Allocating Application Fee

- Load full deal to LetMC

- Ensure the tenancy agreement is created correctly, ensuring all special clauses are added to the tenancy agreement

- Loading references to the chosen referencing agent, chasing these with the tenants, ensuing that the reference for each tenant and guarantor has passed and fit criteria in time for the tenancy to start

- Collecting and Allocating First month’s rent and deposit for all tenancies

- Create and deliver Let Agreed canvasses – minimum of 50 per property

•Create, order and save brochures and window cards for all properties on market following instruction from Negotiator

•Full responsibility Change of Sharers & Early Terminations - from point of contact, follow through to completion

•Release Deposits for Let Only and Rent Collection tenancies

•To visit all properties that go on market

•Ad-hoc viewings  

You will need knowledge with;  

•Property legislation (undertake/complete ARLA technical award)

•Local area

•LetMC (and other) processes and procedures

•Purpose of “Lettings and Property Management”  

Required skills;  

•Planning, time management and prioritising

•Administrative skills

•Influencing skills

•IT skills

•Communication skills

•Customer Service Skills

•Communication Skills

•Team Skills  

For more information, please contact Alexis at AMR for a confidential chat.  

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AMR Group

The AMR Group was founded in 1995 by Alan Mead who had been working in the property industry for over 20 years. Alan’s aim was to provide employers in the Property, Estate Agency and Financial Serv...

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