Property Admin Assistant

Location Fulham, London Job Type Permanent
Salary £20000 - £25000 per annum + bonus Sector Admin, Commercial Property

My client, a privately owned property investment/development company are seeking a full time assistant to join their team based in Fulham. The current commercial portfolio comprises of over 100 offices within 7 sites plus several smaller units, shops, restaurants/pubs, nurseries and a hotel with a combined total annual rental income of around £2m.

Main Role - The main role is to:

  • Assist with all day to day tasks involved with the management of the Commercial Portfolio - 3 days a week
  • Assist with the day to day tasks involved with acquisition and project management for the development team - 2 days a week.

Please note that the role will involve visits to sites and day to day contact with Tenants, Suppliers, consultants and other External Parties

Commercial Prop Dept: Main Tasks

  • To assist with the day to day management of the Portfolio
  • Carrying out regular property inspections and regular visits to tenants
  • To assist with the issuing of licence renewals
  • To assist with the letting of any vacant units
  • To assist with the keeping of proper records in accordance with company policies including the Tenant base, plans, plant testing etc as well as archiving in accordance with Company policy
  • Assist with organising and monitoring maintenance contracts
  • To assist with the management and implementation of environmental compliance issues across the whole portfolio including fire safety & compliance, staff and contractor health and safety, buildings regulations/local authority requirements (relating to occupier) and all landlords obligations

Development Dept - Main tasks

  • Keeping mailing lists up to date
  • Assist in maintaining ongoing professional fee schedules
  • Assist with obtaining competitive quotes for suppliers, surveys and professional appointments
  • Assist in organising access to potential purchases and newly acquired sites for surveys and professionals
  • Assist in liaising with other MPL depts. re intrusive work, tenancies/ temporary occupation and general arrangements/compliance testing
  • Arrange and assist in development dept. events including neighbour liaison and consultation, mail shots and PR events etc

Commercial and Development Depts: Main Joint Responsibilities

  • Records - Keeping records/ electronic filing up to date
  • Assist with invoice processing approval /payments
  • Contractors - Liaise with Contractors, Process New Suppliers
  • Utilities - Checking utility meter readings, liaising with utility companies re account changes. Update invoices to actual not estimate readings
  • Rating Authorities - Liaise with Rating Authority re changing account name, obtaining empty rates/ changes to rating list
  • Assist in updating the departmental web site pages.

Job holder requirements

  • Previous experience of working in property is desirable but not essential
  • Strong administrative skills and attention to detail
  • Strong customer communication skills
  • Self-motivated
  • Strong command of the English Language
  • Driving licence
  • Proficient in the use of MS Office, Excel, Word and Outlook

If you believe you have the right skillset and sounds of interest to you, please do not hesitate to get in contact with Hollie Davies in the General Practice desk at Deverell Smith on 0203 056 0270 or email CV to

Expired Job

Sorry, this job is no longer available

Get similar jobs like these by email

By submitting your details you agree to our T&C's

Deverell Smith

Deverell Smith, the specialist property recruitment consultancy provide leading property recruitment solutions and a best in class executive search service.

Live Jobs: 1966 - View all Jobs
Phone Number: +44(0)20 7291 0900